Monday, December 22, 2014

In an Activity-based Workplace the only constant is change!

So, how do you keep ahead of today’s activities, find your way to available meeting rooms, and make sure that guests and visitors can find their way to where you are located for the day?

New and alternate approaches to workplaces are continually emerging. The latest growing trend is called Activity-based Working. Activity-based Working aim to boost collaboration, productivity and flexibility while reducing costs.

Activity-based Working is a workplace strategy that provides people with a choice of settings for a variety of workplace activities. Rather than forcing individuals to undertake all their work at one setting, Activity-based Working allows people to physically locate themselves where it is most suitable for them to complete their work.

Spaces are designed to create opportunities for intense, focused work to impromptu and informal meeting space, to formal meeting rooms depending on the work an individual is undertaking.

The spaces and facilities can be divided into different zones and clusters:

  • Hot desks – can be reserved in advance (For private work)
  • Focus rooms - no need to reserve in advance (For private phone conversations, one on one discussions, conference calls and creative activities requiring privacy)
  • Huddle rooms, available for small groups (3-4) - no need to reserve in advance (To meet in an exchange of ideas, meetings, videoconfer- encing, team grant writing, etc.)
  • Small and large conference rooms – must be reserved in advance (To meet in bigger meetings, often with clients and external visitors)

The Activity-based Workplace model flips the traditional office model by making the open work stations the quiet space (as in a library) and the enclosed spaces become the places for conversation as well as privacy.

It allows not only flexibility in working style, but affords the Corporate Real Estate executive flexibility in their real estate strategy with a workplace that allows for contraction and expansion in demand and headcount over time.

An Activity-based workplace is an ever-changing environment that requires the right tools!

Visitors arrive unexpectedly. Meetings and activities change and move to other rooms. Meeting attendees need directions, but there’s noone in the reception to show the way. All meeting and huddle rooms seem fully booked but rooms are still empty. Employees change desks and are hard to find. Meetings get interrupted. What seemed like a great methodology to enhance productivity and boost collaboration is now a mess.

You don’t want to experience that!

An Activity-based Workplaces is an ever-changing environ- ment which require a dynamic an intelligent wayfinding system as well as a room booking and visitor management solution to take care of the hassle of finding the available rooms, optimize room utilization and makes it easy for guests and meeting attendees to find the right location for the next activity.

The solution

Today’s modern workplace needs a fully integrated and synchronized digital signage and wayfinding solution that takes away the hassle of finding unoccupied meeting and huddle rooms and creates a more relaxed and efficient workplace environment. A great wayfinding experience gives a great first impression for visitors, while simultaneously freeing your staff from the task of giving directions, instead allowing them to focus on their job.

A total solution consists of many elements playing in harmony.
AskCody supports them all. Want to learn more?

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