Sunday, November 30, 2014

Learn how to improve your scheduling options in Outlook and Office 365!


Learn how to improve your scheduling options in Outlook and Office 365!

Part 1: Become an Office 365 and Outlook Champion! The Office 365/Exchange Knowledge Base from AskCody


This blog will explain the different scheduling options/settings available for resource calendars in Office 365 and Outlook. This will help you to create the best possible utilization of your meeting room resources in combination with AskCody Meeting+


The instructions below assume that you have the necessary permissions to manage these options/settings. If you are unable to access the resource calendar, please contact your own local Office 365 / Exchange administrator.

How do I configure Resource Scheduling Options/Settings/Permissions in Office 365?


A resource account is a non-person related account. 

Examples: meeting/conference rooms, audio-visual equipment, project, or vacation calendars.

Users must be granted permissions to interact with a resource account.
A room or equipment resource has its own calendar, which can be viewed and modified just like a person's calendar. When a request for a room or piece of equipment is accepted in Office 365, an event is added to the resource's calendar.

Resources can be set up to handle reservation requests in one of two ways:

Moderated

Requests to reserve the resource must be approved or denied by a person (delegate) manually. 

This provides oversight to the resource and allows more control over who has access to the resource and at what times. 

A moderated resource must have at least one delegate who is responsible for accepting or declining reservation requests, and it can have many delegates associated with it if desired. 

A delegate can accept or decline requests to reserve the resource, just like a person accepts or declines meeting requests for his or her own calendar. 

This option can be set by leaving Automatically process meeting requests and cancellations unchecked under Scheduling Options. 

Requests to reserve the resource are automatically accepted, based on availability. 

A room or piece of equipment which is configured to auto-accept reservation requests handles its own calendar automatically. 

No one is responsible for accepting or declining reservation requests on behalf of the resource. 

This option can be set by checking the box to Automatically process meting requests and cancellations under Scheduling Options. 

See the AskCody Knowledge Base for more details, as well as for more customization options for when events can be automatically accepted or declined.

Learn more:

See the AskCody Knowledge Base for more details and learn all about how to configure resources abd scheduling options in Office 365 and Exchange 2013